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6 handy hidden functions in Google Docs on Android

Few apps tend to be more critical to cellular productivity compared to the humble phrase processor. I believe I’ve possibly spent a good seven yrs of my life looking at Google Docs using one gadget or another at this stage, day and the ones minutes only maintain ticking up further with practically every passing.

While we can not do much concerning the have to gaze at that word-filled white display screen, what we may perform is figure out how to make every second spent within Docs count — and in the Docs Android app, particularly, there are several pretty spectacular tucked-aside time-savers waiting to be embraced just.

Create a mental note of the advanced options plus shortcuts, and put ’em in order to good utilize the next time you’re staring at Docs by yourself device.

Docs feature Simply no. 1: In-app multitasking

We’ll save the very best for, erm, very first — ’cause the quickly overlooked function we’re kickin’ items off with really gets the potential to alter how you work from your own phone. It’s known as Explore, and it’s among those options I usually forget to make use of and periodically realize just how much I’m passing up on as a result.

The essential point of Explore would be to enable you to research any issue you’re authoring without ever departing the Docs app. Simply tap the three-dot menus icon in Docs’ upper-right corner as long as you’re editing a record and then choose Explore — and like that just, you’ll get a listing of suggested subjects and images linked to terms found inside your document.
Google Docs Android: ExploreJR
It is possible to tap on any topic to drill lower and flick through actual web results for the word further, and the outcomes will pop-up right and there being an overlay atop your in-progress document then. You will see entire web pages for the reason that same arrangement even, without the need for just about any cumbersome app clunky or switching split-screen setups.
Google Docs Android: Explore - webJR
And if you discover something you need to copy to your record for quoting, all you’ve gotta do is highlight it — and Docs will provide you with a one-tap “Insert” substitute for pull the written text in.

Google Docs Android: Explore - insert textJR
You may also do exactly the same with images:
Google Docs Android: Explore - insert imageJR
And when Docs’ suggested conditions don’t hit the indicate for what you’re after, it is possible to open up Explore and search for whatever you want also. It’s basically simply a good way to see the web from correct within the application and optionally bring a few of the details you find straight into your document.

Handy pretty, wouldn’t ya say?

Docs feature Simply no. 2: Smarter document corporation

Coping with a complex record from your phone could be a genuine hassle. Who would like to spend your time scrolling through endless-seeming screens to get the portion of info you should study, edit, or focus on at any provided moment?

I sure since hell don’t — and when you be sure you use Docs’ out-of-the-method Outline option, you may never want to do it once again, possibly. While viewing or modifying any document with any kind of headers inside it (be they real header-formatted text as well as just bolded area titles), tap that three-dot menus icon and select “Document Outline.”

And by golly, wouldya appearance at that?
Google Docs Android: OutlineJR
Jumping to any area of the document is a single tap away right now.

Docs feature Simply no. 3: Easier Phrase integration

When you’re dealing with clients, co-workers or cousins who choose the Microsoft editing ecosystem also, you don’t need to do a lot to bridge that gap. The Docs Android app can open up and allow one to edit Word documents already, without the work — sufficient reason for one particular flip of a change, you can create brand new files in the .DOCX in the same way easily format.

To find it, you need to back away of any actual paperwork and get onto the primary Docs display — the display screen with the search container at the very top and all your files detailed out beneath it. Tap the three-line menus icon in the upper-left corner of this screen and go to the Settings portion of that main menus. There, you should start to see the very change we need:
Google Docs Android: Create phrase filesJR
Flip that in to the on position, back again yourself out to the primary Docs screen then. Next time you tap the circular plus icon in its lower-right corner, you need to see “New Word document” arrive as an option just above the default “New Docs document” command.

So when a reminder just, if you ever desire to conserve an existing Docs file in to the .DOCX format, that can be done that, too: Just tap the three-dot menus icon while editing a record, select “Reveal & export,” then choose “Save As” and pick the “Word (.docx)” option.
Google Docs Android: Save as WordJR
You can even save the file as a PDF or even other common record format from that same menu.

Docs feature Simply no. 4: The neighborhood file finder

Download a document on your phone &mdash ever; be it from a contact, a Slack channel, an internet site, or whatever — and later end up struggling to find after that it? You would be forgiven for not really noticing, but Docs in fact has its file finder correct within the Android app.

It’s that gray folder icon within the research bar on the primary Docs display — something I must’ve seen in regards to a thousand periods before I ever considered to try tapping it.
Google Docs Android: Document pickerJR
When you perform, though, the app will prompt one to find a saved document from either your neighborhood phone storage space or from your own online Drive storage. And you also select either option as soon as, you can flick through the associated spot to notice what’s there or lookup to find just what you’re after.

Docs feature Simply no. 5: The direct record shortcut

When you are working on a particular set or record of paperwork frequently — whether they’re evolving files you access constantly or just specific tasks on your own radar at a definite moment — save the steps of starting the Docs app, getting them there, and tapping their titles to find yourself in them and rather give yourself one-tap shortcuts to open up the files directly out of your home screen.

The option to achieve that is buried pretty, but it’s really worth digging up. Begin by finding the record in question on the primary Docs screen. Long-push it, and look method down on the menus that arises for the “Increase home screen” command. (According to the size of one’s phone, you may have to scroll down that menus a bit before you will see it appear.)
Google Docs Android: Increase home screenJR
Tap that poor boy and follow the prompt to put the shortcut wherever it really is desired by you –  and say “hocus pocus” once and for all measure — and before it really is known by you, you should have an app-like icon sitting down directly on your home display screen. Tapping it will require you in to the document you selected straight, without the extra steps required.

You could actually get ambitious and develop a folder on your own home screen where you store a number of high-priority or in-progress paperwork.
Google Docs Android: House screen folderJR
Three cheers for seconds preserved!

Docs feature Simply no. 6: Quick perform shortcuts

While we’re about home screen shortcuts, it is possible to follow that same design and put shortcuts for typical Docs commands like developing a new record or searching your existing files right on your home screen, as well. That way, it is possible to perform the related commands quickly and without the wasted effort checking the app and hunting around for them — and what’s never to love about additional efficiency?

These are actually section of Android’s oft-forgotten App Shortcuts program — the matter that emerged around with 2016’s Android 7.1 Nougat release and is annoyingly out of sight and out of mind for most people.

Open up your application drawer, though, and discover the Docs icon — or discover the Docs icon on your own home screen, whether it’s there. Push and keep it, and you ought to see a group of choices for direct shortcuts to activities within the app appear.
Google Docs Android: App ShortcutsJR
You may get to those by long-pressing the Docs icon always, but when you are often utilizing the functions, you may make it also easier by pressing and holding among ’em within that pop-up menu and dragging it directly on your home screen for one-touch access.

You could actually build yourself a nifty little Docs command center for super-fast usage of the stuff you utilize the most:
Google Docs Android: Command middleJR
You might still find yourself spending a huge amount of time in Docs, but at the very least now you’ll take full advantage of every second there and steer clear of wasting your energy on piddly little tasks which can be made more efficient.

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